10 Best Small Business Printers 2025 in the United States

The HP Color Laserjet Pro MFP 3301fdw is a versatile all-in-one printer that's well-suited for small businesses that demand reliable printing, scanning, and copying capabilities. One of its standout features is its print speed, reaching up to 26 pages per minute for both black and color documents, which can help keep your workflow efficient. The print quality is impressive, thanks to the next-generation TerraJet toner that produces vibrant colors, making it ideal for professional-quality reports and presentations.

In terms of paper handling, it offers a 250-sheet input tray and supports a variety of media sizes, which adds flexibility for different printing needs. The automatic duplex printing feature allows for double-sided prints, saving both paper and time. Connectivity options are robust with dual-band Wi-Fi, USB, and Ethernet, ensuring that your team can easily connect and print from various devices. The HP app also simplifies mobile printing, making it convenient to manage tasks directly from your smartphone.

Security is another strong point; the built-in HP Wolf Pro Security helps protect your sensitive data from cyber threats. Additionally, the printer is designed with sustainability in mind, reducing energy consumption and plastic use, which aligns with environmentally conscious business practices. However, there are a couple of drawbacks to consider. The printer is relatively heavy at 37.7 pounds, which might make it less portable if you need to move it around frequently. Also, it only works with original HP cartridges, blocking third-party options, which could lead to higher operating costs in terms of consumables. Ultimately, the HP Color Laserjet Pro MFP 3301fdw is a strong candidate for small businesses looking for an efficient, multifunctional printer, though it’s important to consider the limitations regarding weight and consumable costs.

The Epson EcoTank ET-2800 is an efficient all-in-one printer designed for home and small business use. Its standout feature is the cartridge-free printing system, which uses high-capacity ink tanks. This innovation significantly reduces the cost of consumables, as a single set of ink bottles can replace about 80 individual cartridges. Users can expect substantial savings on ink, with up to 4,500 pages of black and 7,500 pages of color printing from one set of replacement inks. Additionally, the printer comes with up to 2 years' worth of ink right out of the box, minimizing frequent ink replacements and reducing waste.

The print quality is impressive, thanks to Epson's Micro Piezo Heat Free technology, which delivers sharp text and vibrant color images on various paper types. The printer includes a high-resolution flatbed scanner and copier, making it versatile for everyday office tasks. It also supports modern connectivity options, including Wi-Fi, USB, and mobile printing capabilities through AirPrint and the Epson Smart Panel app.

However, the print speed may be a drawback for some small businesses, with a maximum of 10 pages per minute for monochrome and 5 pages per minute for color printing. The 100-sheet input capacity might also be limiting for busier offices. Despite these limitations, the EcoTank ET-2800 offers excellent value for small businesses looking to reduce printing costs and environmental impact. Its compact size and easy refill system make it a practical choice for those with moderate printing needs.

The HP OfficeJet 8015e Wireless Color All-in-One Printer seems well-suited for small businesses and home offices. It offers a variety of features that can meet different office needs, such as fast print, copy, and scan capabilities, 2-sided printing, and an auto document feeder. With print speeds of up to 18 pages per minute in black and 10 pages per minute in color, it handles typical office tasks efficiently.

The inclusion of 6 months of Instant Ink can be a cost-saver, as it allows businesses to print up to 700 pages per month without worrying about running out of ink. However, it's important to note that once the trial period ends, a monthly fee applies if not canceled. The dual-band Wi-Fi with self-healing technology ensures a stable connection, which is essential for a busy office environment. The HP Smart App allows for convenient mobile printing and management, making it easy to print and scan from anywhere. Security features are also a plus, offering encryption, password protection, and Wi-Fi security.

On the downside, the printer only works with original HP cartridges, which might be more expensive than third-party alternatives. Additionally, the monthly duty cycle and cost of consumables could be a consideration for businesses with higher volume printing needs. The maximum input sheet capacity of 225 sheets is reasonable but may require frequent refilling for larger offices. In terms of print quality, it offers up to 4800 x 1200 dpi for color prints, which is adequate for professional documents and marketing materials. The HP OfficeJet 8015e is a capable and versatile all-in-one printer that offers a good balance of speed, quality, and functionality for small business environments.